daa- Dublin

  • Global Implementation PMO Co-ordinator

    Job Locations IE-Global
    Posted Date 4 days ago(14/06/2018 14:33)
    ID
    2018-1971
    Number of Openings
    1
    Category
    Project Manager
  • Overview

    Reporting to the Global Implementation Programme Manager, the primary role of the PMO Coordinator is to maintain to a high standard of various reporting and tracking tools and to produce reports that accurately convey programme status & targets that support a team responsible for delivery of a new retail business and retail store development projects. The role holder will play in integral part in ensuring the successful delivery of retail projects and directly support the Global Implementation Programme Manager and the teams’ endeavors to deliver projects on time; on budget and to the required ARI Way standards.

     

     

    Qualifications

     

    • Project Management Qualification desirable.
    • Certification in MS Project required
    • Experience in a PMO role or similar.
    • Competency in process driven organisation.
    • Proven IT experience with MS Office including . Word, Excel and Powerpoint - high level of competency required.
    • A certified user of Microsoft Project is mandatory
    • High level of attention to detail required.

    Responsibilities

     

    • To consult, design, produce & maintain suitable reports, including charts, graphs, presentations & templates that accurately convey programme statuses for medium to large projects to project managers, senior managers, project boards and project teams.
    • If required, to consult, design, produce & maintain simple databases/macros using MS Excel, MS project, or similar and to produce suitable reports that accurately convey programme achievements, forecasts and statuses for small to medium projects to project managers, senior managers, project boards and project teams.
    • To proactively analyse & identify successes, issues & risks to programmes for project deliverables and to communicate & report on these effectively & in a timely manner to project managers, project boards and project teams.
    • To proactively measure & monitor project activity KPIs and to communicate & report on these effectively & in a timely manner to project managers, project boards and project teams.
    • To be a “Super-User” of database tracking & reporting tools, to be a point of contact for same, to support & train users, to manage the completeness & quality of data input, to produce supporting documentation as required.
    • To assist & support Quality Audits as required and to act as a Quality champion with reference to database tracking, reporting tools, associated documentation and processes
    • To collect & verify information for project milestones, statuses and targets from Business; Commercial & Finance managers, project managers, project team and ensuring database tracking & reporting tools reflect the same.
    • Lead the preparation of inputs into bid submissions and to smoothly manage a response to 'Request for Tenders' (RFT) or 'Request for Proposals' (RFP) issued by relevant
    • authorities and ensure that the solution proposed is complete and appropriate and results in the best proposal possible
    • Coordinate internal procurement processes for goods and services as they relate to the projects.
    • To liaise with team members to support programme activities.
    • Meetings: Attend weekly, monthly, quarterly project meetings including client meetings, project team meetings, project board meetings, functional and operational meetings, all as required.
    • General: Other duties as may be required by the business from time to time.

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