daa- Dublin

  • HR Executive Assistant

    Job Locations IE-Global
    Job Post Information* : Posted Date 4 weeks ago(4 weeks ago)
    ID
    2018-2048
    Number of Openings
    1
    Category
    Human Resources
  • Overview

    The HR Executive Assistant role is an exciting opportunity for an ambitious individual seeking to work as dedicated professional support in a fast-paced dynamic environment, liaising closely with the HR team and key executive stakeholders at a senior level. The successful candidate will work very closely with the wider ARI leadership team and HR functions. This permanent role is based in ARI’s head office in Grattan House, (Dublin 17).

    Qualifications

    • Executive administration experience, with at least five years Executive PA experience, obtained in a global fast paced environment
    • Experience co-ordinating global business travel arrangements and logistic support including flights, visas, taxis, accommodation and currency arrangements
    • Ability to demonstrate flexibility in the management of changing priorities, and work load on a day to day basis.
    • Advanced knowledge of Microsoft office
    • Is highly discrete and confidential in dealing with business and people matters
    • Excellent attention to detail and the ability to handle pressure
    • Excellent written and verbal communication
    • Good people management skills, excellent team player
    • Proactive and takes initiative
    • Proven ability to manage project timelines and expectations
    • Committed to the ARI company value

    Responsibilities

    • Overall day to day executive support to the Chief People Officer, ARI and Global ARI HR team
    • Proactively carry out administrative duties in a timely manner with attention to detail including; diary management, meeting organisation, office management, document management.
    • Organisation of travel itineraries/ visa requirements, credit card coding, expense management
    • Preparation of visa letters as required
    • Acting as the first point of contact for all correspondence and phone calls
    • Responsible for event management for both local and global HR events and off site’s
    • Minute taking, compilation and distribution of accurate minutes & records
    • Compilation of reports and presentations to a very high standard
    • Responsible for managing invoices and liaising with accounts payable to ensure on time and payment
    • HR new starters induction including coordinating items such as ID, phone, laptop, car parking etc
    • Setting up and managing any company doctor appointments and corresponding reports, as needed
    • Responsible for regular upkeep and tracking of time and attendance system for all corporate staff
    • Key point of contact for any staff insurance queries, working closing with group insurance and any third parties
    • Co-ordinate and ensure all employee files are meeting GDPR guidelines
    • Ad hoc duties and projects as required

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