daa- Dublin

  • Departmental Coordinator

    Job Locations IE-Dublin
    Job Post Information* : Posted Date 6 days ago(06/12/2018 17:28)
    ID
    2018-2095
    Number of Openings
    1
    Category
    Business Support
  • Overview

    The Departmental Coordinator reports to the Head of amd and will lead office administration functions and coordination services by implementing and maintaining administrative systems, procedures, and policies; monitoring administrative deadlines. The coordinator will also manage a core administration team and provide an assurance function across the admin teams within the amd Programme workstreams This role will be appointed on a personal contract basis.

    Qualifications

    • Relevant Third level qualification desirable or relevant experience
    • Methodical, analytical and focused approach to work procedures
    • Excellent numerical skills with an IT proficiency particularly Microsoft Excel, Data bases and Microsoft Office, SharePoint.
    • Excellent communication skills both verbal and written
    • Deals effectively with pressure and can adapt to changing solutions
    • Openness to continuing professional and personal development
    • Committed to daa values

    Responsibilities

    • Analyse and coordinate daily department activities to achieve established goals.
    • Maintain department calendars and ensure to meet deadlines.
    • Prepare meeting agenda, schedule department meetings and distribute minutes.
    • Coordinate and organize department related special events.
    • Assist in budget preparation and expense management activities.
    • Administer the timesheet data and reports.
    • Raising of payments on Oracle/Approvals.
    • Assist Manager in scheduling conference calls and making travel arrangements.
    • Maintain all department information confidential and secure.
    • Respond to work requests from department staffs in timely and accurate manner.
    • Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.
    • Adhere to company policies and regulations
    • Provide general administrative and clerical support.
    • Perform data collection, analysis and reporting to Manager for decision making purposes.
    • Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
    • Maintain positive working relationships with department staffs and customers.
    • Perform ad-hoc duties as assigned by Manager

     

     

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